SharePoint vs Egnyte: Key Differences & How to Migrate from Egnyte to SharePoint

Thinking About Switching from Egnyte? Here’s What You Need to Know First.

Many organizations start with Egnyte because it’s quick to deploy and easy to manage. But as your needs evolve, so should your content platform. 

In this blog, we’ll uncover the real differences between SharePoint vs Egnyte, show you what life looks like before and after migration, and give you a proven roadmap to move your data securely and smartly with the right tool.

 

What Are The Real Differences Between SharePoint And Egnyte?

Let’s break it down:

Feature	Egnyte	SharePoint
Primary Role	Securing cloud file storage	Enterprise collaboration + document management
Integration	Google Workspace, Office	Full Microsoft 365 (Teams, Power Automate, Outlook)
Customization	Limited	Fully customizable (workflows, metadata, intranet portals)
Collaboration	File sharing, sync	Real-time co-authoring, Teams channels
Workflow Automation	Minimal built automation	Built-in Power Automate(flow) support

Summary:

Egnyte is excellent for securing file sharing.

SharePoint, however, is more like a collaborative workplace platform within the Microsoft 365 ecosystem.

 

Why Are Companies Switching From Egnyte To SharePoint?

Here are the top reasons encouraging organizations to make the move:

• You’re already using Microsoft 365, and why pay for overlapping tools?
• You need richer collaboration than file sharing alone can offer
• You want to create internal portals, workflows, or knowledge bases
• You’re facing scaling issues as your teams grow and your data expands

Explore a better content ecosystem.

 

Before and After: What Changes When You Migrate To SharePoint?

Aspect	Before: Egnyte	After: SharePoint + Cloudsfer
File Storage	Folder-based	Metadatalibraries
Collaboration	Share links & sync	Co-author in real-time
Permissions	Manual	Group-based, automated
Workflows	External apps needed	Native Power Automate
Migration	Manual & error-prone	Efficient with Cloudsfer

 

Common SharePoint Migration Mistakes (and How to Avoid Them)

1. “Lift and shift” without planning

Simply copying your Egnyte file structure into SharePoint might lead to messy, hard-to-navigate sites. Users get lost. Governance breaks down.

Instead:

Plan your SharePoint information architecture first. Think in terms of sites, libraries, and metadata, and not just folders.

2. Ignoring permissions and metadata

Egnyte and SharePoint handle permissions differently. Migrating without proper mapping can expose sensitive files or lock users out.

Instead:

Use Cloudsfer’s permission capabilities to replicate user access accurately and retain important metadata during transfer.

 

So, How Do You Actually Migrate From Egnyte To SharePoint?

Here’s a best-practice roadmap using Cloudsfer:

Step 1: Audit your Egnyte environment

• Identify active vs. outdated data

Determine what needs to be archived

• Map existing permissions and usage

Step 2: Design your SharePoint structure

• Create site collections
• Define document libraries with metadata
• Set up permission groups and roles

Step 3: Configure Cloudsfer 

• Connect to your Egnyte source
• Select content to migrate
• Automate metadata and user mapping

Step 4: Run a test migration

• Validate structure, file access, and content accuracy

Step 5: Go live with full migration

• Schedule the migration during off-hours
• Use Cloudsfer’s dashboards to monitor success.

Step 6: Perform delta migration

• Capture any updates or new files post-migration(if relevant)

 

What Makes Cloudsfer The Right SharePoint Migration Solution?

Unlike generic file movers, Cloudsfer was built specifically for enterprise content migration, including ECMs like Egnyte, GDrive, Dropbox, and more.

With Cloudsfer, you get:

• End-to-End Encryption & Zero Data Retention
• Scalable for Enterprise Volumes
• Delta (Incremental) Migration
• 24/7 support for Complex Folder Structures & Large Files.

 

FAQs About SharePoint vs Egnyte and Migration

1. Is SharePoint more secure than Egnyte?

Both are secure, but SharePoint offers deeper integration with Microsoft security tools like Purview, DLP, and Azure AD.

2. Can I migrate all file versions from Egnyte?

Yes. Cloudsfer supports version history preservation during migration.

3. Will folder structure and permissions be maintained?

Yes, with Cloudsfer, your Egnyte structure and permissions are accurately recreated in SharePoint.

4. What about metadata?

All custom metadata fields can be mapped and migrated with Cloudsfer.

5. What’s the ROI of moving to SharePoint?

You reduce duplicate tools, increase productivity, and improve governance all within one platform.